Recruiters like to search, source, talk to candidates and finally derive a well-deserved ecstasy by closing a position with a successful hire but what goes on in between is at times repetitive and frustrating. Here are just some of those things, do share what is missing...

a. Internal Reporting – Each team member has to keep track of the work done (Candidates sourced, Interviews scheduled, Offers, etc) and report it to the managers who would in turn report it to their managers.

b. Interview Scheduling – Several interviews have to be tracked on a daily basis with multiple clients or for multiple positions. This becomes a harrowing task once the number of transactions increases but remains a very critical part of their daily work.

c. Client Trackers – Each client has different requirements related to the format in which they would expect candidate information in an Excel sheet from their external hiring teams or vendors. The information needs to be captured very diligently and entered in a particular format.

d. Feedback Sheets – From the moment you source a candidate’s resume, you have to match it with the client’s requirements and start evaluating the candidate and keep that feedback handy for your clients.

e. Modified Resumes – At times the resumes that come to your inbox are not formatted correctly or do not highlight the most important skills. Also you may want to highlight your organization’s logo on the resume. Expectation is that you turn around the whole resume into a shining piece of art ready to be sold.


1. Always plan your day / week beforehand. Keep set timings for each task – first hour of the morning for interview schedule reminders, post lunch resume screening for an hour, last hour of the day for internal reporting, etc.
2. Use templates to standardize the format of all your Excel sheets and Word docs so that data entry becomes easier.
3. Use a recruitment automation software to help you manage all these disparate tasks, which are anyways linked to each other.

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