To minimize contingent workforce risks, the temporary staffing company needs to behave like the employer of the contingent worker – which means going over and above simply payrolling the worker. Here’s a list of measures you might wish to consider to protect both your company and your clients:

1. Have employees fill out your staffing company’s employment application form, not your client’s application form.
2. All of your contingent workers must complete the I-9: Employment Eligibility Verification form
3. Your company should undertake full criminal background and reference checks
4. Ensure your employees to fill out a W-4: Employee Withholding form
5. Check that they are covered by the correct Worker’s Compensation Coverage
6. Retain responsibility for HR issues such as hiring, tardiness, absenteeism and performance issues
7. Give them an Employee Handbook and make sure they sign an acknowledgement of receipt form to say they have received it
8. If the employee receives any benefits, they should be given in the staffing firm's name.
9. Pay stubs should identify the staffing firm, not the client, as the employer.
10. Ask that client firms include assigned employees in the client company's internal employee e-mail distribution groups, employee rosters, or mailing lists
11. Give all statutorily-required notices for unemployment insurance purposes
12. Report wages and pay unemployment insurance and other payroll taxes to the State and the IRS
13. Give reminders of who the employer is throughout the employment relationship and at the conclusion of the assignment.

Sound like a lot of work? That’s because it is! Let us handle the employer responsibilities while you focus on finding quality candidates and growing your business.

Emergent has an extensive team of legal, insurance, risk management, human resources and finance professionals experienced in dealing with contingent workers.

Emergent is part of a family of companies that is one of the nation’s largest employers of contingent workers, trusted by Fortune 500 companies and small businesses alike.

Ask us about employing your contingent workers today at info@emergent.com or 855 250 5000

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